Sponsored by British Military Fitness and Brooks

Race Entry - Terms and Conditions

 

If you are completing the race entry on behalf of your child, you agree to the following on their behalf:

The HEROES RUN v VILLAINS RUN  (HRvVR) 2016 is organised and administered by Pass It On Africa (Charity number 1112250) whose registered office is at 49 Syke inges, Iver, Buckinghamshire, SL0 9ES (“we” or “us” which expression includes our employees, event officials, authorised agents, sub-contractors or volunteers)

Travelling to the event

By signing up to take part in this event, you accept complete responsibility for any injury or accident which may occur while you are travelling to or from the event, during the event, or while on the premises of the event, save to the extent any injury or accident which is caused by our negligence.

 Personal health and fitness

You understand that participating in this event is potentially hazardous, and you should not enter and participate unless you are medically able and properly trained. We recommend that you consult your doctor prior to undertaking training for a HRvVR. It is your responsibility to make sure you are medically fit and capable of running HRvVR. We reserve the right, in our absolute discretion, to stop any runner from taking part if we deem him or her unfit to run, including mid-race removal from the course where necessary.

Medical treatment while attending the HEROES RUN v VILLAINS RUN

By entering this event, you are confirming that should you require any medical treatments during your attendance at the event, whether before, during or after the actual run, they may be administered by the events’ official medically qualified personnel. 

Entry

You must not, under any circumstances, give your race number to anyone else. Amongst other potential problems, doing so may cause problems of identification for the event medical services in the case of any accident or injury. Any attempt to do so will result in immediate disqualification of the individual(s) concerned and ejection from the event.

Standard Wheel Chairs, bikes, stilts, roller skates, skate boards, buggies, etc. Participants are not permitted to use any of the above or similar in the event and those attempting to do so will be prohibited from starting and may be forcibly removed from the course mid-race where necessary. Likewise, anyone attempting to start or join the race in any outfit that we, in our absolute discretion, deem unsuitable and/or dangerous to other competitors or spectators, will not be allowed to start the event or, if on the course, may be forcibly removed from the event.

Cancellation of the event

We reserve the right, in our absolute discretion, to cancel, delay or postpone the event due to unforeseen or unavoidable circumstances out of our reasonable control. In such cases, we will endeavour to inform participants as quickly as is possible. Where the event has to be cancelled, delayed or postponed due to circumstances outside of our reasonable control (including for the avoidance of doubt due to adverse weather conditions or as a result of instructions from the emergency services), we shall not be liable for any inconvenience, expenses, costs, losses or damages suffered by participants. Where the event has to be cancelled, delayed or postponed due to circumstances that were within our reasonable control, our entire liability in respect of any inconvenience, expenses, costs, losses or damages suffered by you as a result will be limited to the entry price you have paid to take part in the event.

Finisher pack

Only those who finish the HRvVR will be entitled to a Finisher’s Medal. Please do not ask for more than one as marshals have been instructed to only issue one per person and of course your receiving more than one, may deny another Finisher from receiving this item.

Use of Images

By taking part in the event, you grant full and irrevocable permission to us, as organisers of the HRvVR, and any third parties authorised by us, eg Matt Lambert Studio, to use any photographs, videotapes, motion pictures, website images, recordings or any other record of this event that may include your image.

Collection and use of information

Your personal information will only be used by us and any appointed third parties for purposes in connection with the event and any subsequent events that we may organise or administer. By entering the event, you grant full and irrevocable permission for us to pass any medical details you have given us to the medical teams operating on the day of the event.

Race Numbers

Please complete the relevant medical details on the back of the race number if you have any medical condition or are taking any medication(s).

Race Ejection

We reserve the right, in our absolute discretion, to refuse to allow you to participate in the event either at the start or to continue participation at any point along the route of the event, should you be deemed to behave inappropriately or give cause for concern that your continued participation may cause offence or injury to yourself, any spectators or other competitors. This includes the wearing of any clothing or visual messages that may cause offence. Failure to comply with any instruction from race officials and marshals will result in ejection from the race and may also result in you being reported to the police.

Change of postal address, email address or telephone number(s)

If your postal address, email address or telephone number details change, then you must inform us as soon as possible by emailing: james@pioafrica.org.uk. If this is not done, we cannot guarantee that you will receive all race communications.

Disclaimer

Participation in the event is entirely at your own risk and by entering the event, participants acknowledge that we shall not be liable for death, injury, loss or damage arising from participation in the event, save to the extent that it is caused by our negligence. I understand that participating in this event is potentially hazardous, and that I should not enter and participate unless I am medically able and properly trained. In consideration of the acceptance of this entry, I assume full and complete responsibility for any injury or accident which may occur while I am traveling to or from the event, during the event, or while I am on the premises of the event.

I also am aware of and assume all risks associated with participating in this event, including but not limited to falls, contact with other participants, effect of weather, traffic, and conditions of the road. I, for myself and my heirs and executors, hereby waive, release and forever discharge the event organizers, sponsors, promoters and each of their agents, representatives, successors and assigns, and all other persons associated with the event, for all my liabilities, claims, actions, or damages that I may have against them arising out of or in any way connected with my participation in this event.

I understand that this waiver includes any claims, whether caused by negligence, the action or inaction of any of the above parties, or otherwise. I hereby grant full permission to any and all of the above parties to use any photographs, videotapes, motion pictures, website images, recordings or any other record of this event. I understand that this waiver includes any claims, whether caused by negligence, the action or inaction of any of the above parties, or otherwise. I hereby grant full permission to any and all of the above parties to use any photographs, videotapes, motion pictures, website images, recordings or any other record of this event.

Age

Entrants for the 5KM must be aged at least 13 years of age on the day of the event. Entrants for the 10KM must be aged at least 16 years of age on the day of the event. There are no age restrictions for the Kids 500M Dash, but all children under 8 must be accompanied by an adult.

Change of address

If you change your address or your email address before the event you must notify us to amend your details. Call James 07967 189 482 or email: james@pioafrica.org.uk

Animals

Animals will not be permitted on the HRvVR course. We are unable to allow guide dogs on the course but can offer a free place to guide runners. Call 07967 189 482 or email: james@pioafrica.org.uk

Refunds and Cancellations

The moment you enter our race, we start to incur administration costs and banking charges, simply in processing your entry and payment. We also incur further charges in administering cancellations and processing refund payments. No refund can be given if the race has to be cancelled or postponed due to circumstances outside our control, for instance due to a bomb scare. Your entry fee is invested in the cost of staging the event, and the main costs to contractors, suppliers, administration etc are already committed well before race day. Furthermore, most races do not offer any form of refund at all if a runner decides to cancel their place because of injury, illness, lack of training or change of plan. There are many other instances of higher priced services, such as plane, train or theatre tickets where no refunds can be given for cancellation in these circumstances. However, in fairness to runners who cannot compete for whatever reason, we can now offer a credit of £6 [50% of the lowest entry fee] towards the cost of a guaranteed entry in the following year’s HRvVR. This will only apply to applicants who cancel their entry before the date we start to process our race pack mail out - 1 month before race day.

Deferred Entries

We do not offer full refunds but do offer a partial credit towards the 2016 HRvVR up to 1 month before and deferred entries at standard price for those that need to cancel after. Runners who notify the HRvVR office and return their race number before race day will be offered a guaranteed entry for next year’s race - at the new price. Confirmation of credits or guaranteed ‘deferred’ places will normally be issued within 14 days of receipt of request, although there may be instances of delay in busy times close to race day. Runners wishing to defer their entry will be separately notified of the entries procedure in advance of entries release for the following year’s HRvVR. Notification will be sent by email or post to the last address registered on our records. Applicants are required to notify us of any address change.

 Transfers

Each entry to the HRvVR are personal to the applicant. If for some reason you are unable to compete, a transfer of number can be made if the required transfer form has been filled out. Download a copy of the form from our website in the FAQ’s section.

  Duplicate entries

Duplicate entries made in genuine error will be refunded in full. We reserve the right to cancel all entries and donate all entry fees to one of the race charities where we have reason to believe that duplicate entries have been deliberately made by an applicant with the intention of subsequent re-sale - i.e. ‘ticket touting’.

Notification of cancellation

Notification of cancellation must be sent either by post to: HEROES RUN v VILLAINS RUN race entry, 49 Syke inges, Iver, Buckinghamshire, SL0 9ES. We are sorry but we cannot accept notification of cancellation by phone - it must be in writing

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